Yes, we should but less than we do.
If in doubt, spell it out, at least the first time.
Are you communicating with personnel who absolutely will understand every acronym used? Then use them. When that is not true, there are guidelines to follow.
When not every person understands them, define the acronym at least on the first usage and if it is a lengthy communication, define the acronym a few times.
When training, from new hire orientation to a seasoned employee moving into a new position, assume nobody knows the acronym and use the full term every time and present the acronym. Will they need the acronym defined every time? New hire, probably. Seasoned employee, less probable.
Do not use an acronym when it is not common. RCA & FMEA, are common. Everybody in manufacturing and several industries understands them. Chemical Accident Prevention Program (CAPP) is only known by personnel involved with large volumes of chemicals in the State of Nevada. Know or learn your audience.
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Larry James
Lockout Larry
1. Personnel 2. Environment 3. Equipment 4. Revenue
Reno NV
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